F-Portal

Internal system of record for Fortis budgets, expenses, approvals and reporting across every site. Staff access only.

  • Site budgets, spend and variance, by department.
  • Expense entry and approval routing.
  • Site, portfolio and client reporting.
  • Role-based access, fully audited.
Sign in
f-portal.fortis.co/dashboard
LondonLHR5-SECFY2025/26
Heathrow T5 — Security
YTD spend
£1,452,300
+3.7%vs budget
vs £1,400,000 budget · Forecast £2,485,000
MTD spend
£187k
Unscoped
5.9%
Approvals
4

What's in the portal

  • Companies and sites

    Client companies and the sites they operate. Financial year, contract model, currency and chargeback margin per site.

  • Budgets

    Annual budgets by site, department and category, allocated monthly and comparable across financial years.

  • Expenses

    Costs logged against a site with supplier, invoice, attachments and cost allocation.

  • Approvals

    Approval routing by scope, threshold and cost type. Approve, reject or query in one place.

  • Reporting

    Site, portfolio and client-facing reports, scheduled or on demand.

  • Audit log

    Sign-ins, budget edits, expense lifecycle, approvals and configuration changes, all recorded.

Budget vs spend, monthly

Watch and breach thresholds per site. Every figure drills into the records behind it.

Budget vs actual
Heathrow T5 — Security · FY2025/26
Open dashboard
YTD spend
£1,452,300
+3.7%vs budget
Forecast variance
+£85,000
+3.5%year-end
Rechargeables unbilled
£142,900
8 expenses across 4 suppliers

Access by role

Site Managers see budget, spend and variance. Finance Admins also see margin, charge rates and profitability.

  • Scope users to companies and sites they own.
  • Hide finance-only fields completely — never as a placeholder.
  • Every role change is written to the audit log.
SM
Site Manager
Sees budget, spend, variance
EXP-2025-1842Submitted
Falcon Security Services Ltd
Subcontractors · 1600
Amount
£28,400.00
Allocation
Rechargeable
Variance vs forecast
+6.7%
Margin, charge rates and profitability not shown for this role.
FA
Finance Admin
Sees margin and profitability
EXP-2025-1842Submitted
Falcon Security Services Ltd
Subcontractors · 1600
Amount
£28,400.00
Allocation
Rechargeable
Variance vs forecast
+6.7%
Margin
6.0%
Chargeback
£30,104.00
Profitability
+£1,704.00

Security and compliance

  • Sign in with MFA

    Password plus a 6-digit code from any authenticator app. Recovery codes for lost devices.

  • Enforce strong passwords

    12-character minimum, breach-list check, password history. Self-service reset by email.

  • Encrypt data at rest

    AES-256 on database, backups and object storage. Cloud KMS-managed keys with rotation.

  • Encrypt data in transit

    TLS 1.2 minimum, 1.3 preferred. HSTS, HTTP redirects to HTTPS.

  • Isolate tenants

    Every query filtered by tenant. Mismatched tenant returns 404, never reveals existence.

  • Audit every action

    Sign-ins, budgets, expenses, approvals, reports, config. Actor, IP, before and after values.

  • Respect UK GDPR

    Personal data tagged, least-privilege access, data export, pseudonymised deletion. UK or EU regions only.

  • Meet WCAG 2.1 AA

    Keyboard parity, focus rings, colour plus icon and text on every signal.